Smart Operational Workforce Planning for Greater Flexibility
Efficient Analysis and Optimisation of Your Operational Workforce Planning
Our powerful HR controlling software enables seamless integration of financial and personnel data. This interconnection creates the foundation for precise operational workforce planning that is optimally aligned with your corporate strategy.
4PLAN’s precise planning and efficient personnel cost control enables you to:
- Make data-driven operational workforce decisions
- Deploy and manage resources efficiently
- Release tied-up capital effectively
- Identify and utilise control potentials
Reliable Data Foundation
4PLAN HR eliminates the hassle of scattered spreadsheets while unifying data from different systems to create a single source of truth. Automated imports ensure this is always up-to-date. Hence, everyone involved in operational workforce planning has access to exactly the same information, even as changes occur through resignations or new hires.
Efficient and Transparent Collaboration
Division and department heads can plan their organisational units simultaneously using real-time data. Management has instant access to the overall results. This decentralised yet interconnected planning eliminates tedious manual spreadsheet consolidation and speeds up coordination. The process is further streamlined through customised workflows.
Complex Analysis for Data-Driven Decisions
4PLAN HR simplifies variance analysis between planned, actual and forecast figures and delivers precise evaluations with one click—a central requirement in modern HR controlling that spreadsheet programmes fail to fulfill. This allows you to spot trends and risks early on, immediately assess how HR measures impact financial planning, and quickly correct any deviations.
Spreadsheets vs HR Controlling Software
Less Variance – Greater Financial Flexibility
Variance
with spreadsheet-based planning
Variance
with a professional HR-Controlling Tool
less planning variance
with system-supported planning
Functions for Precise Operational Workforce Planning
FTE & Headcount Planning
Plan your FTE requirements centrally or decentrally (e.g. through department heads) for various scenarios based on imported data from upstream systems such as payroll or HCM.
HR budgeting
Plan your personnel costs at employee level easily and highly automated for various scenarios. Additional costs – commonly referred to as ‘personnel-related overheads’ – can be mapped at the cost centre level.
Position planning
Plan your positions including all relevant parameters – from FTE to salary bands and pay grades. Based on the defined position hierarchy, an organisational chart for your company is generated automatically.
Planning for NN
Salary planning
Salary planning is a key component of workforce budgeting and is handled differently in every company. Whether using budget pools, upper limits or individual approaches at employee level – 4PLAN flexibly adapts to your company’s reality.
Planning Complex Variable Compensation
“With the introduction of 4PLAN HR, planning personnel costs has become significantly more transparent, flexible and reliable.”
Niklas Hartmannsgruber
Danone GmbH
Ready for efficient operational workforce planning?
Schedule a no-obligation consultation with live demo and discover how 4PLAN HR can solve your specific operational workforce planning challenges.
Stefan Hörmann
Team Lead Sales
Frequently Asked Questions
Operational workforce planning typically covers a period of up to one year and ensures that a sufficient amount of staff with the right qualifications is available at the right time.
Typical planning parameters are:
- Headcount
- Full-time equivalents (FTE)
- Positions
- Personnel costs
- Salaries
With 4PLAN HR, you can plan these dimensions precisely, automatically and at employee level – centrally or decentrally, tailored to your organisation and scenarios.
Additional operational concerns such as shift and deployment planning are also part of this area. For these use cases, we offer a specialised product within the Timegrip Group:
Learn more at Timegrip
Modern HR controlling tools like 4PLAN HR automate data processing, integrate relevant systems such as payroll or HCM, and enable a central, up-to-date database. This significantly reduces planning variances, enables faster scenario simulations, and facilitates data-driven decision-making - whilst reducing the planning effort.
4PLAN HR is particularly suitable for medium-sized and large companies that need to plan across multiple organisational units and want to control their workforce budget at cost centre, departmental or group level. The solution can be used across all industries and can be flexibly integrated into existing IT landscapes.
4PLAN HR meets all GDPR-requirements. With the cloud solution, your data is stored in a German high-security data center for KRITIS customers. Software4You operates an ISMS in accordance with ISO 27001:2022.
Have you got further questions?
Simply write to us. Our experts will be happy to help you.
Tools by Software4You
4PLAN HR
4PLAN HR is a highly flexible HR controlling tool for large companies and corporations with approx. 500 employees or more, which can be adapted to your individual needs.
4PLAN SMO
4PLAN HR SMO offers small companies with 80 – 500 employees a cost-effective solution for precise and efficient HR controlling through standardised templates and low implementation effort.
4PLAN EVE
4PLAN EVE is a powerful software for the efficient administration of complex remuneration models for companies with 100 or more employees. The tool integrates seamlessly into existing systems and enables flexible adjustments to remuneration structures without IT support.